Some SYStemS will aCCePt onlY one reSume at a time

The systems at some corporations, Boeing for example, will keep just one version of your resume in its database. In such a system, if you have previously sent a generic resume, but now you are sending a targeted version for a specific position, that new resume is the one that will stay on file. If you haven’t been invited for an interview in four weeks, resubmit your generic resume so it becomes your resume on file. Your targeted version will have already done its work. HR or the department looking to fill the position will already have accessed your targeted resume. You may or may not get an interview, but from that point on you want HR or a hiring manager to view your generic version. As soon as you see a specific job to apply for, tailor your resume for that position and submit it.

In most database systems it is easy to update your resume. If you have moved, added a degree or certification, or completed a successful project, update your resume and resubmit it. Just remember to keep track of your user name and password for each site. A good routine to follow is to write down your user name and password immediately as you create it.

uSing Your eleCtroniC reSume For Your job SearCh

Sending your electronic resume to potential employers can be well worth the small amount of effort it takes. Resume websites are now used by a growing number of people in a wide range of occupations. If you have never used a resume website, take time to browse some. Most of them have a lot in common, including clear instructions and ease of use. Getting familiar with them can guide your choice of which to use.

PoSting Your reSume to DatabaSeS

Most resume websites store your resume text (but not its formatting or layout) and make it available to employers who search for people with specific skills and experience. These are easy to use and free for job seekers. Sites include Monster. com,, and

How It’s Done

First, let’s look at the database-style resume websites. Follow the site’s links to register with the site. Each site will want to get some basic information about you. Rather than refer to it as registering, some will say they want you to “create a new account” or “store your resume.” You’ll generally have to select a user name and a password, although some sites assign these to you. Many people

use their own name or a nickname for a password. Record this information precisely. Keep track of the user name and password you use at each site.

You could try to use the same user name and password with each site, but if neither is available, you’ll have to select another.

The resume you’re going to submit to the websites will be your plain-text version. The text isn’t pretty, but it is functional.

Once you’ve created a text-only resume, the basic procedure for most web-sites is similar. Fill out the forms on your screen (with your name, address, and other vital pieces of information), and then paste your entire resume into a larger window provided for that purpose. That’s about all there is to it.

Some sites also prompt you to supply a cover letter in another window. Create a short cover letter that hits your key skills and experience. In the world of electronic resumes, cover letters are often ignored, so if you want yours to have impact, keep it short and to the point.


If you’re concerned about your employer discovering you’re job hunting, or concerned that your name and email address are available to marketers, follow the link to the site’s privacy policy statement and read it. Some sites don’t have one available. Those that do usually state that they will not disclose specific or personal information to outside parties without your permission. The organization behind the resume website may “offer third-party services and products to you based on the preferences that you identify in your registration and at any time thereafter” (in other words, send you spam), as in the case of Monster. com. If you’re employed you may want to post your resume only at the safest sites. The safest sites require the organization interested in you to email you and tell you who they are. You can then reply if you are interested. With other sites, the resume database will contact you by email and ask you to reply if you’re interested in the organization, which will then be revealed to you.

If your concern is that your present employer may see your resume on the Web and find out that you are looking for a new job, look for options in each site that allow you to make your resume nonsearchable. This means the website will contact you for permission to show your resume to interested employers instead of including it in the results of any search conducted by any employer. Not all resume websites offer this choice.

Another way to control the privacy of your posted resume is to remove the names of your last two employers, and instead of your name and address at the top, just list your email address. Also at the top would be a request that interested organizations email you and identify themselves and provide more information about the position. Such a technique could cause some employers to skip you, but those really interested would not be deterred. For maximum privacy, get a new email account that you will use just for the job search. Create an email address that does not contain your first or last name or your initials.

Like other websites, many career and resume sites use “cookies.” Cookies are small files placed on your computer by websites you visit in order to recognize you when you return and also to target online ads to your demographic. You can adjust preferences within your computer to refuse to accept some or all cookies, but doing that will stop you from visiting some sites.

uSeFul FeatureS oFten inCluDeD in reSume webSiteS:

• Clear instructions, including information on how many characters will fit

on each line (so you can put in manual line breaks)

  • A window where you can paste the entire resume
  • An option for a confidential resume, which means the website will contact

you for permission to show the resume to interested employers; this can

prevent your current employer from stumbling across it

  • A statement of the website’s privacy policy
  • A preview button that allows you to view the resume after pasting it into

the window.

tiPS to KeeP in minD when builDing anD PoSting Your reSume:

• Record your user name and password for each site. Sometimes you will

select these; at other sites they will be assigned to you

• Start with a finished resume. Save it as a text (.txt) file. It will lose any

special formatting such as centering, bold and italic type, and bullets. You

can then copy and paste this version into the “paste your resume here”

windows provided by the websites

• Check on how long the site will keep your resume.

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